Your outsourced tech department · Alcalá la Real · Sierra Sur · Jaén · Granada
Your office loses hundreds of hours a year to paperwork.
AUREA automates what your team repeats every week — invoices, delivery notes, data typed in by hand — using open-source software installed on your own server. No per-seat fees, and not a single record leaves your company.
recoverable when you key in 50 documents a day — the maths is further down.
in per-user licence fees: the software lives on your server.
is how long the free audit takes — it is always where we start.
of hands-on work with your team, minimum, on every rollout.
Every problem gets its own page and its own quote
Four areas of work,
one goal: zero paperwork.
01Back-office digitisation and automation
Odoo on your server plus n8n workflows: the system reads, sorts and files invoices, orders and delivery notes without anyone typing them in.
See how it works →
02Private artificial intelligence
An AI server in your own office that processes documents in seconds. Not one record travels to OpenAI or to any third party.
See how it works →
03Infrastructure, cybersecurity and remote work
Hardened servers, encrypted backups and secure tunnels so you can work from anywhere as if you were at the office.
See how it works →
04Collaborative network between companies
Private, encrypted spaces where sites, suppliers and partner companies share documents and connect their workflows.
See how it works →How the system works once it is up and running
The journey of an invoice, hands off.
It arrives
Email, PDF or scanned paper: everything comes in through one door.
n8n reads it
It pulls out supplier, amounts and dates — falling back on private AI when the layout is awkward.
Odoo files it
Draft entry created, PDF attached, supplier linked.
Someone reviews
Your team only sees the exceptions: mismatches, duplicates, new suppliers.
Run the numbers with your own figures
What does it cost to move data
from paper into software?
How we work
First the project,
then the ongoing support.
Architecture, hardware and the first automations up and running. A minimum of two months working hand in hand with your team, shaping the software around how you actually operate. Figures are indicative: every quote is adjusted to your volume and your infrastructure.
- Active monitoring, 365 days a year
- Security patches kept up to date
- Guaranteed backups
- Everything in Essential
- Incidents and callouts included in the fee
- Continuous ERP tuning
- A review meeting every month
- Priority response in under 24 hours
- Weekly strategy consulting
- Ongoing training for the whole team
- Access to the private collaborative network
The point that puts a manager most at ease
Your company owns its data
outright.
With your own server and private AI you meet GDPR without signing international data transfer agreements with the United States, which is what working with OpenAI or other cloud services requires. Off-site backups are fully encrypted: not even the backup provider can read them.
Everything stays home
The data lives on your server. The processing agreement you already have with your clients remains fully valid.
Encrypted backups
Automatic, encrypted backups. Nobody can read them without the key — not even the hosting provider.
Monitored access
Traffic blocked by geolocation, bot protection and real-time monitoring.
Where there is paperwork, there is room to improve · Tap a case to expand it
Typical cases, with the numbers.
The firm that stopped typing
One inbox per client, automatic extraction of invoices and receipts, filing straight into the accounting software, and chase-up reminders that send themselves. The team moves from typing to reviewing exceptions.
Job sheets and delivery notes, paper-free
Job sheets are filled in once; the system pushes them into the ERP, cross-checks them against orders and fleet, and flags only the mismatches. The office stops chasing paperwork over WhatsApp.
Stock and suppliers, connected
Purchase orders generated from real stock levels, delivery notes read automatically on arrival, and stockout warnings before they happen. Inventory balances without the heroic annual count.
Indicative figures based on 3 min per document × 220 days. Coming soon to this page: real, named case studies.
What people ask us before signing
The questions from the first meeting.
Open-source software has no licence cost, but it does need installing, configuring in depth, customising and maintaining. What we charge for is the consulting and the integration. It still works out far cheaper than SaaS with per-seat fees, with the added benefit that we adapt the software to your company rather than your company to the software.
n8n is an open-source automation platform that we host on your server. It connects all your tools — email, ERP, CRM, storage — so information flows automatically, with no per-task execution fees.
Yes, entirely. Because our private AI runs on your own server, the data never leaves your infrastructure and is never sent to OpenAI. The standard processing agreement you already have with your clients remains fully valid.
The data lives on your server. Backups run automatically and encrypted; even when they are held on off-site servers, nobody can read them without the encryption key.
Either works. We can build on the infrastructure you already have, or set up a server sized to what you need.
Yes. We aim to integrate the tools you already use, as long as they can technically connect — through an API or a database — to the architecture we deploy.
We work on site in Alcalá la Real, the Sierra Sur district and the provinces of Jaén and Granada. Remotely, we work with small businesses across Spain.
We work under maintenance contracts with maximum response times guaranteed by SLA, plus real-time monitoring that catches outages before they reach your business.
What we write so you can do it yourself
From the blog: guides with numbers.
How many hours does an office lose to paperwork?
The full calculation, with the assumptions on show, and what to do with the answer.
Read →What n8n is and what it does for a small business
The tool that connects your email, your ERP and your folders — explained without jargon.
Read →Private AI versus ChatGPT: where your data actually is
What changes legally when the AI lives on your server instead of someone else's cloud.
Read →Zero Paperwork. The AUREA podcast.
Half-hour conversations with managers, accountants and office staff about what can genuinely be automated in a small business — with numbers and without the hype. We are recording the first episodes; join the club and we will let you know when it launches.
The AUREA email club · one issue a month
The Engine Room
Every month, one automation explained from start to finish so you can build it in your own business — with the hours it saves and what it really costs. No hype and no spam: one email a month, and you can unsubscribe in a single click.
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Free, and no strings attached
Tell us what your team still does by hand.
Half an hour, and you will know what to automate first. The report is yours, whatever you decide.